For short-term rental hosts, rental owners, and property managers. Track your hours, connect the details to each property, and build a record you can review with your CPA.
Your real estate work, in one clear view.
Property walkthroughOak Street Duplex
1h 30mTenant communicationMaple House
45mBookkeepingSeabright Cottage
1hThe property. The work. The evidence.
A guest message before work. A tenant call at lunch. A turnover to coordinate. An evening spent reviewing repairs. Real estate work happens in the gaps—and the details are easy to lose.
RepsTrail gives those moments a home. Capture them as you go, keep the context close, and see the work you’ve done take shape.
Three small steps that fit into your day.
One useful trail to look back on.
Your real estate work, in one clear view.
Property walkthroughOak Street Duplex
1h 30mTenant communicationMaple House
45mBookkeepingSeabright Cottage
1hStart a timer when the work begins, or add an activity when you finish. Give each entry a date, a duration, and a description while the details are still fresh.
Walkthroughs. Tenant calls. Guest messages. Turnover coordination. Bookkeeping. The small tasks belong in the picture, too.A useful activity record says more than how long you worked. Keep the who, what, when, and where together—and add the evidence that helps you remember.
Create your accountFollow your activity through the year, review candidate hours, and keep each person’s work distinct.
Attribute work to you, your spouse, or another participant.
Decide which activities to include as REPS candidates.
Bring organized information to your tax professional.
RepsTrail helps you document your work. Your tax professional helps you assess what qualifies.
Real Estate Professional Status (REPS) is a federal tax status assessed each year. It can change how rental real estate losses are treated.
If you qualify and materially participate in a rental real estate activity, that activity is generally nonpassive. Eligible losses may offset wages or other nonpassive income, subject to other tax limitations.
Qualification does not guarantee a deduction. Basis, at-risk, and excess business loss limits may still apply.
More than 750 hours of services in real property trades or businesses in which you materially participate.
More than half of your personal services in all trades or businesses must be in those qualifying real property businesses.
Material participation matters separately. Rental activities generally need their own assessment unless a valid election combines them. On a joint return, one spouse must independently meet both REPS tests.
Your work needs a record.Use RepsTrail to organize hours, activities, and evidence for review with your tax professional.
Overview of federal rules. Individual circumstances and additional requirements apply. See IRS Schedule E instructions. RepsTrail is independent software and is not affiliated with or endorsed by the IRS.
Tenant calls, repairs, lease renewals, renovations, and the everyday work of long-term rental ownership.
Hosting on Airbnb, Vrbo, or independently? Keep a record of guest communication, turnover coordination, property visits, and bookkeeping.
A clear activity history across the vacation rentals, long-term rentals, and people you manage.
Take a look around first.
The demo is open—no sign-in needed.
Short-term rental hosts, Airbnb and Vrbo hosts, long-term rental owners, hands-on investors, and property managers who want a consistent record of their property work. Organize vacation rentals, long-term rentals, and management activities in one workspace.
Yes. Record guest communication, turnover coordination, property visits, repairs, and bookkeeping for your short-term rentals. Add supporting files and export your activity history for your CPA. You can use these records even if you are not pursuing REPS; recording time does not automatically establish its tax treatment.
Start and stop a timer, or add an activity manually. Choose a property and participant, describe the work, enter the duration, and review whether to include it as a candidate for REPS review.
Yes. Add participants and attribute each activity to the person who performed it. Review individual progress separately; RepsTrail does not combine spouses’ hours to determine REPS status.
Yes. Record bookkeeping, property administration, tenant communications, and other real estate work. Recording an activity does not automatically establish that it qualifies for REPS. Review the actual work and your circumstances with your tax professional.
Export activity records as CSV and download a JSON backup of your workspace. Keep supporting files attached to activities, and download those files separately when sharing your records.
No. RepsTrail is a recordkeeping tool. Candidate hours and progress indicators help you organize information; they do not establish REPS eligibility, material participation, a tax election, or an audit outcome.
A clearer record starts with one activity.
Make it the next thing you do.